HoneybeeBase™ Privacy Policy

When your organization uses HoneybeeBase:

• Your organization (the Client) is the data controller for information entered into the Platform.
• HoneybeeBase is a data processor acting on the Client’s lawful instructions.

For information HoneybeeBase collects directly (e.g., website visitors, billing contacts, marketing subscribers), HoneybeeBase is the data controller.

A. Information You or Your Organization Provide

• Account setup (name, email address, username, password)
• Contact details (phone number, job title)
• Employment-related data (availability, hours worked, schedule)
• Support inquiries, feedback, and billing information (for Client admins)

B. Information Collected Automatically

• IP address, device/browser/OS details, activity logs
• Geolocation (if enabled by the Client)
• Cookies, pixels, and analytics data

C. Information from Third Parties

• Payroll/accounting integrations (e.g., QuickBooks, Gusto)
• Social logins (e.g., Google, Facebook, LinkedIn)
• Payment processors (e.g., Stripe)
• Marketing & analytics providers

• Provide, operate, and support the Platform
• Deliver customer support and respond to inquiries
• Improve and develop features and performance
• Send service and marketing communications (opt-out anytime)
• Detect and prevent misuse or security incidents
• Comply with legal or regulatory obligations
• Conduct internal business operations and analytics

We may create aggregated or de-identified data that cannot reasonably identify you and use or share it for any purpose.

• Contract necessity (to provide services)
• Legitimate interests (e.g., improve security and performance)
• Consent (e.g., marketing, non-essential analytics)
• Legal obligations

• Client Admins/Employers — to manage their Users and data.
• Sub-processors & Service Providers — under contracts requiring confidentiality and security.
• Affiliated Contractors/Advisors — for business, legal, accounting, or compliance purposes, under NDA.
• Law Enforcement/Regulators — when required by law or to protect rights/safety.
• Business Transfers — as part of mergers, acquisitions, or asset sales.

We do not sell or rent personal information.

We use third-party providers to support the Platform, including:

• Amazon Web Services (AWS) & CloudFront — hosting, storage, CDN
• Google Analytics — analytics
• HotJar — user experience analytics
• Facebook Analytics / Meta Pixel — analytics and advertising metrics
• Stripe — payment processing
• Twilio — text messaging
• HelpScout — help desk
• ActiveCampaign / MailChimp — email & marketing automation

We require sub-processors to follow our instructions, protect data, and comply with applicable laws.

We use cookies and similar technologies to keep you logged in, remember preferences, analyze usage, and measure marketing. You may control cookies in your browser. Disabling cookies may limit functionality. HoneybeeBase does not currently respond to “Do Not Track” signals.

We retain data as long as necessary to provide the Platform, meet legal obligations, resolve disputes, and enforce agreements. Afterward, data is deleted, anonymized, or aggregated. Clients may request deletion upon termination, subject to legal requirements.

• Encryption in transit (TLS/SSL)
• Access controls and authentication
• Firewalls, segmentation, and monitoring

Data in our database is not encrypted at rest as it remains accessible for active service use. No system is perfectly secure; we take reasonable steps to prevent unauthorized access and will notify affected parties where required by law.

We may send newsletters, product updates, or promotions. You can opt out at any time via the “unsubscribe” link or by emailing support@honeybeebase.com. Essential service messages will still be sent.

The Platform is not intended for individuals under 14. We do not knowingly collect data from children under 14. If we learn that we have, we will delete it promptly.

HoneybeeBase is based in the United States, and all data is processed and stored in the U.S. If you access the Platform from outside the U.S., you consent to U.S. processing, which may not provide equivalent protections. The Platform is intended only for U.S. users and Clients.

Depending on your jurisdiction, you may request access, correction, deletion, portability, objection/restriction, or withdrawal of consent. Contact support@honeybeebase.com. We will verify your identity and respond within applicable timeframes.

California residents have the right to know, access, delete, and opt out of certain uses of their personal information and not be discriminated against for exercising rights. HoneybeeBase does not sell or rent personal information. Submit requests to support@honeybeebase.com.

We do not sell personal information. Nevada residents may opt out of any potential future sale by emailing support@honeybeebase.com with the subject “Nevada Opt Out.”

In the event of a personal data breach, we will investigate promptly, notify affected Clients or individuals without undue delay (within legally required timeframes), and provide information on mitigation and remediation.

We may update this Policy periodically. We will update the “Last Updated” date and post the revised version. For material changes, we may provide additional notice (e.g., email or in-app banner). Continued use after changes become effective constitutes acceptance.

HoneybeeBase™, LLC
Attn: Privacy Team
Email: support@honeybeebase.com
Address: Available upon request

This Policy is governed by the laws of the State of Ohio, without regard to conflict-of-law principles. If any provision is found unenforceable, the remaining provisions remain in effect. Headings are for convenience only and do not affect interpretation.